Your chapter’s memory, kept.
The Keeper is membership software built for fraternities, sororities, Masonic lodges, and associations. The roster, the dues, the calendar, and the history in one system that outlasts every officer transition.
1
System, not six
2 wks
Typical chapter setup
$0
Data migration cost
100%
Your data, exportable
One authoritative roster
Every member, pledge class, status, contact detail, and note lives in one searchable place. Filter by class year, dues status, committee, or office. Pull a report in seconds instead of rebuilding a spreadsheet the night before nationals asks for one.
- Custom fields for your organization’s own records
- Pledge, active, alumni, and inactive status tracking
- Bulk import and export whenever you want it
- Full change history on every member record
Get your treasurer’s life back
Members pay online. The system sends the reminders. Your treasurer stops being a collections agent and starts being a treasurer, with a live balance sheet instead of a guess.
- Online payment by card or bank transfer
- Automatic dues reminders on your schedule
- Payment plans and partial balances handled properly
- Real time chapter budget and arrears reporting
Six modules. One source of truth.
Every part of The Keeper writes to the same member record, so the treasurer, the secretary, and the recruitment chair are never working from three different versions of the roster.
Events and Attendance
Chapter meetings, philanthropy, rush events, and study hours with RSVPs and attendance credit recorded as they happen, not reconstructed from memory at the end of the semester.
Communications
Email and text your entire roster, a single pledge class, the executive board, or everyone who missed last week’s meeting. Message history stays with the chapter, not on a phone.
Officer Handoff
Roles, permissions, records, and vendor contacts transfer in a guided flow, so next year’s board starts on day one instead of week ten.
Alumni and Legacy Records
Alumni contact records, giving history, and chapter archives that survive every graduating class, so your alumni are reachable when you need them.
One login instead of nine
Here is the honest version of how most chapters operate right now, and what The Keeper consolidates.
| What you need to do | How it works today | With The Keeper |
|---|---|---|
| Keep the roster | A spreadsheet the secretary owns | Live member database |
| Collect dues | Payment app plus manual tracking | Built in, with reminders |
| Track attendance | A clipboard, then a spreadsheet | Check in and auto credit |
| Message members | Group chat nobody reads | Targeted email and SMS |
| Store documents | Personal cloud drive | Chapter owned archive |
| Reach alumni | An outdated contact list | Maintained alumni directory |
| Hand off to new officers | A shared password and good luck | Guided transition flow |
| Report to nationals | Rebuild it by hand each time | Export on demand |
Your records belong to you
Your organization is trusting us with members’ personal information, payment records, and in some cases decades of private history. We treat that as the obligation it is.
- Encrypted in transit and at rest
- Access controlled by officer role, not by who knows the password
- Every record change logged with a name and a timestamp
- Sensitive areas such as standards records restricted to specific offices
- Full data export any time, at no cost, in a standard format
- We never sell, rent, or share your member data
Encrypted
Industry standard encryption protecting data in transit and at rest.
Role based
Officers see what their office requires and nothing beyond it.
Audited
A complete, timestamped trail of who changed which record.
Portable
Export everything whenever you want. No fee, no waiting period.
Inside the platform
Product screenshots are being prepared. These panels mark exactly where they will sit.
Frequently asked
Most single chapters are live within two weeks. That includes importing your current roster, configuring your officer roles, and training your executive board. Regional and national rollouts run four to eight weeks depending on how many chapters come aboard at once.
Yes, and this is included at no extra cost on every plan. Send us whatever you have: Excel, Google Sheets, a CSV export from an old system, even scanned paper records. We clean the data as we migrate it and show you what we found before anything goes live.
You do, completely. You can export your full member database at any time in a standard format, and there is no fee or waiting period to do it. If you ever leave us, you leave with everything.
Yes. The Keeper handles degree progression, dues cards, visiting records, and long term lodge history alongside the Greek life features. You choose the vocabulary your organization actually uses during setup.
Officer handoff is a built in process rather than a scramble. Outgoing officers transfer their roles and permissions in a guided flow, incoming officers get a role specific orientation, and nothing depends on anyone remembering to forward a password.
There is a mobile app for members, but nobody is forced onto it. The Keeper works in any web browser on any device, so members who prefer their laptop are never locked out.
Data is encrypted in transit and at rest, access is controlled by officer role, and every record change is logged with a timestamp and a name. Chapters handling minors or sensitive standards records can restrict those areas to specific offices only.
Book a consultation and we will walk you through a live environment using your own organization as the example. No pressure, no obligation, and you will get a straight answer about whether we are the right fit.
See The Keeper with your own roster in it
Book a 30 minute consultation and we will walk you through a live environment using your organization as the example. You will get a straight answer about whether we are the right fit, including if we are not.